Note: When you’re reorganizing your Start Menu, you may want to have two Explorer windows open at the same time – one showing the “just you” version and one showing the “all users” version. If you have more than one computer, you’ll almost certainly want to share files between them. And yet another example would be the customized settings and configuration files of our all our software. A typical computer has dozens of applications installed on it. Every time you notice an opportunity to group a set of related files into a sub-folder, do so. Sequential Access File Organisation 3. This next section suggests some useful folders that you might want to create within your folder structure. In fact, you can actually relocate many of those folders into your own structure (more about that below, in tip #6). Click on the one you want to organize. In serial files, records are entered in the order of their creation. If you don’t like those extra words, you can easily rename the shortcuts after they’re created, or you can configure Windows to never insert the extra words in the first place (see our article on how to do this). So to keep your Start Menu pristine and organized, make sure you do the following whenever you install a new piece of software: And don’t forget: when you uninstall a piece of software, the software’s uninstall routine is no longer going to be able to remove the software’s icon from the Start Menu (because you moved and/or renamed it), so you’ll need to remove that icon manually. Simply drag-and-drop them to the new location. If you do, then you’re leaving it up to the operating system engineers to decide what folder structure is best for you. It provides the efficient result when there is a 1:M mapping between the tables. For example, you might like to rename, Move the icon(s) into the correct folder based on your Start Menu organizational structure, Application icons (Word, Internet Explorer, etc) are often found on the Desktop, but it’s unlikely that this is the optimum place for them. A good example of this is the “PST” file that Outlook creates for us and uses to store all our emails, contacts, appointments and so forth. Another example would be the collection of Bookmarks that Firefox stores on your behalf. Every new file you get, spend those extra few seconds to file it where it belongs! You also get a slight speed improvement (again, only if your C: and D: drives are on separate physical disks). It may well be that all the files in a given sub-folder are of the same file-type, but this should be more of a coincidence and less of a design feature of your organization system. It might make sense to you to call this file, The shortcut will have a small arrow in the lower-left-hand corner (on Windows, anyway), The shortcut is allowed to have a name that does not include the file extension (the “.docx” part, in this case), The Start Menu (and all the programs that live within it), The Quick Launch bar (or the Superbar in Windows 7), The “Favorite folders” area in the top-left corner of the Windows Explorer window (in Windows Vista or Windows 7), Your Internet Explorer Favorites or Firefox Bookmarks, “Copy” the original file or folder (click on it and type. Organize your files around retrieval. 3 - File Organization. It almost goes without saying. Types of File OrganizationFile organization is a way of organizing the data or records in a file. An easy way to do this is to move all your permanent icons to the right-hand side of your Desktop. For an example of a Java program properly formatted, see "Java Source File Example" on page 19. A file consists of sections that should be separated by blank lines and an optional comment identifying each section. Being disorganized is simply unthinkable. ), then you don’t even need a reason. The “correct” place for a file, according to our organizational rationale, is very often a very, A file may simply “belong” in two or more different locations within your file structure. This way, all your files live on one drive, while all the operating system and software component files live on the C: drive – simply and elegantly separated. The attributes of the file may vary from the one operating system to another operating system. Join 350,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. Why is this a problem? The original is still intact. You could have “Files created by ME (business or personal)”, “Files created by people I know (family, friends, etc)”, and finally “Files created by the rest of the world (MP3 music files, downloaded or ripped movies or TV shows, software installation files, gorgeous desktop wallpaper images you’ve collected, etc).” This system happens to be the one I use myself. The one on the left is the actual Word document, while the one on the right is a shortcut that represents the Word document. Having two parallel structures can often be redundant: If you are the only user of the computer, then having two parallel structures is totally redundant. Zen and the Art of File and Folder Organization, How to Add Custom Cover Art to Spotify Playlists, How to Send Disappearing Messages in WhatsApp, How to Use the Built-In Stocks Feature in Microsoft Excel, How to Uninstall or Disable Safari Extensions on Mac, How to Use Google Assistant’s Interpreter Mode, © 2020 LifeSavvy Media. Each time you double-click on a shortcut, you are saved the hassle of locating the file (or folder, or program, or drive, or control panel icon) that it represents. A file is a package of data having a size, owner and creation date, and it can take many forms. Clean Up those CD-ROMs and (shudder!) You may want to start off with a system based on the users of the computer. Otherwise, in just a month or two, you’ll be worse off than before – half your files will be organized and half will be disorganized – and you won’t know which is which! A project or client-based structure is perhaps the simplest to stick to. Check the spelling of your keyword search. Organize Files Based on Purpose, Not on File Type. For files that need to permanently live on both computers, the ideal way to do this is to synchronize the files, as opposed to simply copying them. Customize the Starting Folder for Your Windows 7 Explorer Superbar Icon. But there are many files that are important to us that can’t be saved into folders, and then searched for and double-clicked later on. This is useful for backup purposes or for migrating to a new computer, Notes you’ve made about all the specific customizations you have made to a particular piece of software (so that you’ll know how to do it all again on your. File Everything Immediately, and Use Shortcuts for Your Active Projects. So why are shortcuts so great? Assign toss-out dates to your files. In Windows 7 your files are found in C:\Users\YourName, whilst on Windows XP it was C:\Documents and Settings\YourName\My Documents. Files longer than 2000 lines are cumbersome and should be avoided. These methods may be efficient for certain types of access/selection meanwhile it will turn inefficient for other selections. Types of Cluster File Organization – There are two ways to implement this method: Indexed Clusters – In Indexed clustering the records are group based on the cluster key and stored together. Once your Inbox gets beyond a certain point (around 30 files, studies have shown), then you’ll simply start to avoid it. If so, then enough said. Old photos, or files you archived off onto CD-ROM (or even worse, floppy disks!) Tip #2. Usually, you find that a file is either underused or bulging. Whenever you download a piece of software, keep it. You need to be disciplined – forever! “My Files”, “My Wife’s Files”, My Son’s Files”, etc. There’s almost no software these days that requires itself to be installed in C:\. Some Simple Rules. Anyone who considers themselves serious about being organized needs instant access to this program at any time. In fact, see if you can find the program’s configuration option that determines where files are saved by default (if it has one), and change it. 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